Overview
An important Fashion & Apparel company is hiring a Recepcionist and Facilities Assistant
Description:
Reception Duties:
-To ensure the smooth running of reception at all times
-Be the first point of contact for the company, greeting all visitors, controlling their access and coordinating their meetings
-Answer all incoming calls and direct to the correct person/department
-Manage and distribute incoming and out coming post daily
-Send out international and domestic shipments though couriers daily and advise sender of shipping details. Liaise with couriers as necessary
-Responsible for signing for deliveries, and notify the correct person in the office. Distribute as required
-Create and keep a reception manual up to date
-Work with facilities manager, suppliers and service providers to arranger ordinary and emergency repairs
-Ensure that all communal areas are tidy and presentable at all times (meeting rooms, photocopier areas and reception)
-Arrange taxis when necessary
-Support finance in receiving office supplies invoices on time
-Arranging catering for internal meetings as necessary
-Support to Facilities manager
-Other support or administration tasks for head office, as required.
Facilities duties:
-Assist on facilities projects when necessary in ensuring smooth running of the company offices
-Liaise with Logistics company to coordinate if necessary
-Work with the Facilities manager to plan and coordinate and all maintenance services
-To order specialist stationery items for the office as and when required.
-Manage all photocopier queries from logging and following up on callouts and maintaining adequate supplies
-Other support or administration tasks for Head Office, as required.